Art. 6 Access
Access is granted free of charge, without restrictions to external or internal researchers, in conformity with current legislation.
Researchers are requested to fill in the registration form, providing their personal data, qualification, ID copy, indication of the subject of their research and, for graduating and doctorate students, a letter of reference by their project supervisor. By filling in the registration form researchers commit to handling and disseminating data in accordance with current legislation, so as to safeguard the interests of Assicurazioni Generali and the Historical Archive.
The registration will be valid for one calendar year and cover any subject of research; the form will have to be updated in case of variations occurring after filling it in.
Researchers are also requested to sign the visitors log any time they enter the Archive venues.
Art. 7 Consultation
The Historical Archive grants free access to consulting documents in conformity with current legislation and according to the degree of safety papers can be handled with in relation to the state of their arrangement.
Requests by Internal researchers shall have a right of priority, so as to facilitate employees in the execution of their working activity.
Researchers are requested to fill in the consultation form, which will be valid for one consultation only, providing their personal information, the indication of the subject of their research and the reference number of the archival items to be pulled (fonds, series, folder, etc.).
Art. 8 Reproduction
Researchers are requested to fill in the reproduction form, providing their personal data, the indication of the subject of their research, the kind of reproduction needed, the reference number of the archival items to be reproduced (fonds, series, folder, etc.), the reproduction purposes and quantity. Reproduction is granted for strictly personal use only, or for research purposes; researchers commit not to disseminating, spreading or selling the copies obtained to the public.
The economic and literary property of any documents created or acquired in the course of the Company’s activity remains with Assicurazioni Generali, so that a copy of any reproduction made autonomously by the researcher will have to be released to the Historical Archive.
Reproduction forms may not be ceded, nor transferred.
Art. 9 Publication
Prior to any publication, researchers are requested to apply for permission to the Historical Archive. Researchers are requested to fill in the publication form, providing their personal data, the indication of the subject of their research, the reference number of the reproduced archival items to be published (fonds, series, folder, etc.), the name of the printed work, journal or periodical magazine where the reproduced items will appear, together with the indication of whether it will be a personal edition or a publication edited by a publishing house.
Summaries, quotations and the reproduction of excerpts of documentation are permitted for the purposes of personal historic-scientific research and teaching projects; the integral publication of any reproduced item for editorial purposes is not permitted, except after permission by the Historical Archive.
The economic and literary property of any documents created or acquired in the course of the Company’s activity remains with Assicurazioni Generali and researchers commit to handing over to the Historical Archive a copy of any publication or graduation/doctoral thesis based on documents held by the Historical Archive.
Legacies, donations or deposit of materials by employees or their heirs containing documentation which can be defined as “intellectual creation” will be regulated by current Italian legislation on the protection of copyright.
The documents to be published will have to be captioned as follows: indication of the preserving institution (Historical Archive Assicurazioni Generali), fonds and partition thereof, reference number, folder, file, title. Moreover, a caption reading “courtesy of the Historical Archive Assicurazioni Generali” will have to be added, together with an explicit note advising of the prohibition of any further reproduction or duplication with any means.
Art. 10 Behavioral standards
Researchers are requested to leave bags, luggage, overcoats, umbrellas, briefcases, pc cases and other personal belongings in the lockers available in the Archive venues. No mobile phones, food, beverages or any other object or substance which might damage the documents are admitted in the reading room, nor are devices for the reproduction of documents or recording appliances, except after permission by the Archive staff.
Moreover, researchers may not: disperse documents or re-arrange their order; lean on them; write on or mark them; alter, fold and damage the materials of which documents are made; damage or remove seals, bands and binding of any kind; view or reproduce documents requested by other researchers; reproduce documents without permission of the Archive staff.
While handling the documents, researchers are requested to wear gloves, as made available by the Archive staff.
Researchers may be issued with only one item at any one time.
Request for documents already being used by a researcher will not be taken into consideration for another, not even in case the documents at issue are held up in the Historical Archive storage rooms.
Art. 11 Sanctions
Any behaviors resulting in actions other than those established in these Rules and Regulations will cause the revocation of the access and consultation permissions, as well as the application of current Italian civil laws on compensation for damage. Should any disputes require an interpretation of these Rules and Regulations, the Italian version will apply.